Stewarding information sheet.

Stewarding information sheet

Firstly, to say thank you for stewarding. It is very much appreciated. If we cannot find a steward for a meet, then it cannot be held.

Just a few Q&A which may help when you are stewarding.

SITE OPENING TIME

Sites open at 11am. If you decide to open earlier or later than this time, please inform the Chairman. The Chairman will then inform the administrators of our Facebook page and our website. If changing the time, please inform the Chairman 3 weeks before the start of the meet.

PAPERWORK

This will be given to you by the Secretary prior to the start of the meet. Details of the landowner and their contact details will be on the paperwork. The attendance sheet needs to be completed (this information is given to HO). Collect the monies over the weekend and work out the fees due to the landowner.  Give the money to the landowner and make sure you get a receipt. It must be made out to The Camping and Caravanning Club, Beds DA. If VAT registered, we must have a VAT receipt. Any surplus money to be given to the Treasurer, if on site, or a member of the committee.

RAFFLE

If you would like to hold a raffle we normally say only if over 10 units. Please ask the raffle officers if they have any prizes they have to donate. If you buy raffle prizes you must make sure that you collect more money in than the cost of the prizes you buy. Again, surplus money to be given to the Treasurer, if on site, or a member of the committee.

SIGNAGE AND STEWARDS BANNER

These will be given to you either prior to the meet or on the day. Put the stewards banner and the C&CC board outside your unit. Directional signs need to be placed along the road to assist campers in locating the site. Collect all signs at the end of the meet and give them to a committee member.

THROUGHOUT THE MEET

You will be the first point of contact during the meet. If you need to go off site at any time please arrange for someone else to cover for you. Inform a committee member who this is. If you want to arrange entertainment, either during the day or in the evening, you are very welcome to. If you need any ideas, please speak to a committee member. Please note we are unable to reimburse you for any costs you incur.

TENT

We try to provide a tent or some form of shelter during our meets, but this is not always possible. We will inform you if no tent/shelter is available.

Any problems speak to a committee member who is on site or phone Albert 0772136730